SoloDB Documentation version 0.1-DEV Help

Barcode Scanning for chemicals

Introduction

The Chemical scan feature in SoloDB allows users to efficiently manage chemical material using barcodes. This feature streamlines the process of tracking, registering, and managing chemicals in labs where chemical materials are stored in cupboards, fridges, freezers, or other storage locations

Key Features

  • Barcode Scanning: Scan barcodes using a barcode scanner

  • Chemical material Lookup: Quickly find existing chemical material by scanning their barcodes

  • External Label Support: Support for both internal and external chemical labeling systems

  • Chemical material Registration: Register new chemical material with detailed information

Prerequisites

Before using the Chemical scan feature, ensure you have:

  1. Access to the Chemicals module in SoloDB. In case you are trained in a room where chemical are stored, you may already have access to this module.

  2. A barcode scanner connected to your device

  3. Appropriate permissions to view and/or register chemical material

Accessing the Chemical scan Feature

  1. Log in to your SoloDB account

  2. Select "Chemical scan" from the menu (under Chemicals)

Using the Chemical scan Feature

Scanning Process Overview

The chemical scanning process follows these general steps:

  1. Select a room where the chemicals are located

  2. Scan a chemical barcode

  3. View Chemical material information if the barcode is recognized

  4. Register a new Chemical material if the barcode is not recognized

Selecting a Room

Before scanning chemicals, you must select the room where the chemicals are located:

  1. Use the room dropdown to select the appropriate room

  2. The system will indicate whether the selected room uses external chemical labeling

  3. Once a room is selected, the barcode scanning field will appear

Scanning a Barcode

To scan a chemical barcode:

  1. Place your cursor in the barcode input field (it will be automatically focused)

  2. Use your barcode scanner to scan the barcode

  3. The system will automatically process the barcode after scanning

Understanding Barcode Types

The system recognizes different types of barcodes:

  • Chemical material Barcodes: Barcodes that include /cc/ followed by a Chemical material ID

  • External Labels: Barcodes from external labeling systems (for example from the warehouse or external supplier)

Viewing Chemical material Information

If the scanned barcode matches an existing Chemical material:

  1. The system will display the Chemical material's details, including:

    • Chemical name

    • Storage location

    • Chemical material information

  2. A link to the Chemical material's detail page will be provided for further actions

Registering a New Chemical material

If the scanned barcode is not recognized, you can register a new Chemical material:

  1. If the room has external chemical labeling:

    • The system will allow you to register the external label with a new Chemical material

    • Fill in the required information:

      • Location (can be scanned or selected from dropdown)

      • Chemical (select from dropdown)

      • Owner (defaults to current user)

      • Concentration

      • Amount and unit

      • Expiration date

    • Click "Register Chemical material" to complete the registration

  2. If the room does not have external chemical labeling:

    • The system will display a form to register a new Chemical material (same as above)

    • Fill in the required information

    • Click "Register Chemical material" to complete the registration

    • SoloDB will give the option to print a label for the new Chemical material

    • Click "Print Label" to print the label

    • The system will automatically scan the label and display the Chemical material's details

    • A link to the Chemical material's detail page will be provided for further actions

02 November 2025
ChemicalsChemical Labels