Room structure and management
Build the location hierarchy
Create records from the top down so every selector has a valid parent:
Create a site for a campus or geographical location. A site can hold floor plans and can indicate use of an external chemical-labelling system.
Create a building in the site. Buildings have a code, name, status, and optional group assignments.
Create a room in the building. Configure the room information, opening hours, enabled optional modules, label, training text, and inherited equipment properties.
Add zone groups when the room needs capacity tracking or smaller functional groups.
Add zones for reservable work areas and locations for storage or precise placement.
Configure a room
Open the room and select Edit. Use a recognisable name and a stable code because both are displayed in grouped selectors. Mark an obsolete room inactive instead of deleting a record that is already referenced by equipment, reservations, chemicals, or history.
Set opening and closing times before enabling reservation enforcement. With opening-time-only enforcement, a booking must start after the opening time but may continue beyond closing. With full enforcement, both boundaries apply.
Select optional modules only when their records should appear in this room. For example, enabling Equipment exposes equipment, setup, reservation, and calendar tabs; enabling Chemical exposes chemical containers.
Place and classify resources
Equipment can be assigned directly to the room and then, where useful, to a zone group, zone, location, or sub-location. Chemical containers, consumables, and substrates can use locations. Equipment properties selected at room or zone-group level are collected with properties supplied by the equipment's types and modules.
Review room activity
The General tab summarises access counts, zone groups, equipment, setups, chemicals, and documents. Use the access matrix to review room responsibility and user access, the room calendar to see equipment bookings together, and the zone-group occupation view to find hours that approach or exceed configured capacity.
For printable identification and local reference material, see Labels, floor plans, links, and documents.