Room responsible users

Room roles designate people who manage a specific room. The role type is defined centrally; the room-role assignment selects the room, user, role, status, optional comment, and whether it participates in the access-approval flow.

To add one, open the room's Responsible users tab and select New responsible user. Keep only current assignments active. An inactive or deleted assignment remains available for audit but is not used to construct new approval flows.

When a role is in the approval flow, its assigned user receives an action for a new room-access request. The flow deduplicates users who hold several roles. If no active approval users exist, SoloDB grants the request automatically and creates an active room-user record.